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Eventogy is a leading provider of cloud-based event management software designed specifically for large corporate enterprises. We partner with top-tier clients, including corporate banks, law firms, automotive companies, and government bodies, to deliver innovative solutions that simplify and elevate event experiences. We value integrity, courage, and innovation.
We are seeking a reliable, organised, and proactive part-time Personal Assistant & Office Manager to support the company CEO with personal, administrative and office tasks. This role is ideal for a parent with school-age children or anyone seeking flexibility in their work schedule. The successful candidate will assist with day-to-day administration, personal tasks, scheduling, and office management, ensuring smooth and efficient operations.
Key Responsibilities:
Personal Assistant Duties:
- Calendar Management: Assist in managing and organising the CEO's daily schedule, ensuring meetings and appointments are coordinated and prioritised.
- Communication Support: Handle incoming calls, emails, and messages, responding on behalf of the CEO when necessary.
- Travel Arrangements: Arrange travel logistics, including booking transportation, hotels, and flights, ensuring everything runs smoothly for business trips.
- Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
- Document Management: Assist with filing, document preparation, and managing both physical and digital files to ensure easy access and organisation.
- Personal Assistance: Manage personal tasks such as running errands, scheduling personal appointments, or any ad-hoc duties that arise.
Office Management Duties:
- Office Organisation: Ensure the office environment is organised and conducive to a productive work environment. This includes managing office supplies, equipment, and general office upkeep.
- Facilities Management: Oversee any office-related maintenance and coordinate with suppliers or service providers.
- Health & Safety Compliance: Ensure the office complies with health and safety regulations, including managing risk assessments and emergency procedures.
- Office Systems: Implement and maintain office systems, such as filing and document storage systems, to improve efficiency.
- Reception and Visitor Management: Welcome visitors to the office, coordinate meeting rooms, and assist with any hospitality needs.
- Team Support: Assist in day-to-day administrative tasks for the broader team, including managing the calendar, organising meetings, and ensuring communication flows smoothly.
Qualifications:
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager, or in a similar administrative role (preferred but not essential).
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills (both written and verbal).
- Highly organised and comfortable with managing time effectively.
- Ability to work independently and use initiative to anticipate the needs of the CEO and office staff.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.
- Discretion and confidentiality in handling sensitive information.
Personal Attributes:
- Reliable: Able to manage a part-time schedule effectively, ensuring all tasks are completed within working hours.
- Adaptable: Comfortable with a dynamic environment and happy to take on a variety of tasks as they arise.
- Proactive: Able to anticipate needs and take the initiative with minimal direction.
- Friendly and Approachable: Able to communicate effectively with the CEO, team members, and external contacts.
- Family-Oriented: Comfortable with a flexible work schedule that accommodates personal commitments.
- Hands-on: Comfortable managing both administrative tasks and day-to-day office management.
Desirable Skills:
- Experience in both PA and office management roles, supporting executives or managing office environments.
- Familiarity with scheduling tools and project management software.
- Knowledge of office systems, organisation, and facilities management.
- Knowledge of health and safety compliance in office settings.
- Ability to handle confidential information with care.
What We Offer:
- Salary: £15 - £20 per hour (based on experience).
- Hybrid Working Environment: Flexible working hours – fully negotiable as long as they overlap with business hours.
- Professional Development: Opportunities for training and career advancement.
- Vibrant Location: Enjoy the finest coffee shop on our doorstep and a lively food market right outside the office.
- Wellness Perks: Access to gym membership programmes (conditions apply).
- Inclusive Culture: Be part of a supportive team where your contributions make a real impact.
Join Us:
This is more than just a job; it's an opportunity to be part of a company that's transforming the events management industry. At Eventogy, we pride ourselves on being an absolute meritocracy.
Our team is a diverse group of professionals from various backgrounds, ethnicities, and beliefs—all united by a commitment to excellence. If you're ready to bring your creativity and design expertise to our team, apply today!
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