Receptionist - 3 Month FTC

LADbible Group • London, ENG, GB • 6d ago

Founded in 2012, LADbible Group is redefining entertainment and news for a social generation. Our global community engages with our content–spanning editorial, video, documentary and live – we reach 1 billion people each and every month. Our mission is to give the youth generation a voice by building communities that laugh, think and act. Using all major platforms, we’ve rapidly risen to become one of the world's largest publishers.

About the Role

LADbible Group is looking for a bright, personable and productive Receptionist for our London office. This is a 3 month part-time role, working Tuesdays, Wednesdays and Thursdays, with scope for a permanent position.

As our Receptionist, you will be the face and voice of LADbible London; the first point of contact for our clients, candidates and customers. We pride ourselves on having a slick and efficiently run office, so we're looking for someone to come on-board to really own this role, ensuring that every person who walks through the door is greeted in a professional manner and gets a taste of the vibrant and energetic culture that is LADbible Group!

What the opportunity looks like

Answer/directing all incoming calls and screening where necessary
Collecting, opening, distributing and posting mail, organising couriers when required
Meeting and greeting all clients and visitors, determining their recipient and priority and re-directing them where appropriate
Ensuring clients are provided with refreshments from the kitchen i.e. coffee/tea
Ensuring the reception area is always maintained to a high standard
Ensure that all meeting rooms are setup for meetings and kept clean, tidy and fit for external/internal guests including ensuring that technical equipment is correctly set up
Coordinate meetings when required, including booking meeting rooms, arranging catering and preparation of meeting materials.
Opening up the office each day and making sure all is set up
Support the studio team if they have a shoot day in the office
Support the EA’s with any ad hoc requests for the board
Owning the desk booking management for the office and ensuring anyone coming into the office is booked in
Daily management of the cleaners to ensure the office is kept to a high standard
Support the office manager on the Health and Safety checks
Assist the office manager in booking and arrange travel, accommodation and other reservations for the relevant employees where required
Maintains security by following procedures; monitoring check-in procedure and visitors to the office

Skills and experience we'd like you to have

2 years' experience in a receptionist role, ideally within a media environment.
High level of planning, administration & organising ability with outstanding attention to detail
Customer service orientated, well presented, confident and articulate when dealing with clients and colleagues
A can-do attitude and hands-on approach to fixing problem, with the ability to think logically
Great team working skills with the ability to work autonomously and take responsibility for fulfilling tasks and meeting deadlines
Good use of Microsoft Office product suite including Word, PowerPoint and Excel
Comfortable in a fast paced environment
An interest in the world of media/social media!

At LADbible Group we've rolled out blended working which means the majority of departments across the business (including London, Manchester and International offices) work in the office 3 days per week.

LADbible Group is an equal opportunities employer. We are determined to create a diverse group at all levels of our company and we welcome all members of the community to apply for openings with us. As the leading social youth publisher, we have a powerful global platform to better represent our audience and enable those that do not have equal opportunities to have their voices heard. As a business, we are committed to building a diverse and inclusive workforce, in an environment where everyone feels comfortable to be themselves.