Job Title: Executive Assistant

Reporting to: CEO

Location: Worcestershire County Cricket Club, New Road, Worcester, WR2 4QQ

Contract term: Part time – 20 hours per week. Permanent

Background:

Worcestershire County Cricket Club is one of the 18 major county cricket clubs which make up the England and Wales Cricket Board. We play to the highest level of professional cricket with a history stretching back over 155 years.

Our vision is to become Worcestershire’s premier destination for live sports, entertainment & hospitality, whilst providing great experiences for everyone who comes to New Road.

We are passionate about our people and strive to make our working environment a welcoming and inclusive one, fuelling ambition with opportunities and support to help our people achieve their personal and professional goals.

Our values of Trust, Inclusiveness, Kindness, Resilience and Togetherness, resonate across everything we do at the Club and define our culture and behaviours.

Purpose of the Role:

An exciting opportunity has arisen for a proactive, and highly organised Executive Assistant to provide dedicated support to the CEO, Head of Commercial and Chair of the Board of Directors at Worcestershire County Cricket Club.

The successful candidate will play a key role in ensuring the smooth operation of the executive office, managing day-to-day responsibilities and facilitating high-level decision-making.

Key Duties and Responsibilities:

• Provide comprehensive administrative support to the CEO, Head of Commercial, and Chair of the Board, managing calendars, arranging meetings, and handling scheduling conflicts with diplomacy and efficiency.

• Prepare and organise materials for meetings, presentations, and events, ensuring the CEO, Head of Commercial and Chair are briefed and well-prepared.

• Act as note-taker at key meetings, including monthly Board meeting.

• Act as a liaison between the CEO, board members, key personnel and other high-profile stakeholders.

• Oversee email and correspondence management, prioritising and drafting responses, and ensuring timely follow-ups.

• Support with the planning and organisation of key corporate events throughout the year.

• Plan and arrange access to home and away Boardroom’s on match days.

• Arrange detailed travel itineraries, accommodations, and transportation for domestic and international trips, ensuring all aspects are aligned with the CEO’s, Head of Commercial’s and Chair’s schedules.

• Maintain the confidentiality of sensitive information, handling financial documents, contracts, and other critical files.

• Provide admin support to various key personnel, including expense management.

Other responsibilities:

We expect our people to demonstrate and promote our values at all times to ensure Worcestershire County Cricket Club’s brand is always held in the highest regard both internally and in public. It is expected that you will:

• Be proactive in promoting inclusiveness across the club and reporting any discrimination that you witness.

• Be committed to safeguarding and promoting the welfare of children, young people and adults at risk that visit the Club.

• Promote a positive environment that is welcoming, friendly and supportive.

• Foster a culture of togetherness and commit to contributing to a strong team ethic.

• Be passionate about delivering excellent customer service to everyone that comes through our doors.

The nature of our work and the size of our team here at Worcestershire County Cricket Club requires everyone to be flexible, motivated and an excellent team player.

This Job Description is not an exhaustive list of tasks but represents the key duties and responsibilities required by the role. You may be required to take on such reasonable additional or other responsibilities and tasks as we need from time to time.

The closing date for applications is Tuesday 14th January 2025.

Worcestershire County Cricket Club recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

The Club is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

It is expected that the successful candidate will possess the following:

Experience:

• Previous experience as an executive assistant or in a similar role is essential, with experience supporting C-suite executives preferred.

Skills:

• Exceptional organisational and time-management skills with the ability to prioritise and multitask effectively.

• Strong written and verbal communication skills, with attention to detail and professionalism.

• High level of discretion and professionalism, with demonstrated ability to handle confidential and sensitive information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

• Flexibility and adaptability to changing demands in a fast-paced, high-stakes environment.

Personal Attributes:

• Proactive & Solution-Oriented: Anticipates needs and takes initiative to address challenges before they arise.

• Adaptable & Resilient: Thrives in a high-pressure environment and maintains composure in the face of shifting priorities.

• Team-Oriented: Works collaboratively with other departments and team members to achieve the club’s goals.

You will need to have the Right to Work in the UK or be able to obtain this by the start date. Unfortunately, we are unable to offer visa sponsorship for this role.

This is a part time role working 20 hours per week. This could be over 3, 4 or 5 days to be agreed between the CEO and successful candidate. This role is office based.

The exact times of work can be flexible depending on the candidate and needs of the business, but the Executive Assistant must be available to take minutes at the monthly board meeting usually held on a Monday afternoon.

This role will include working some occasional evenings and weekends during the busy Cricket season.

The salary for this role is £16,000 per annum.

Our benefits:

• Contributory pension scheme

• Death in Service Cover at four times your annual salary

• Paid time off over Christmas and New Year

• Paid day off for your Birthday or celebration day of your choice

• Access to Pluxee employee benefits and discount platform

• Employee Assistance Programme and Wellbeing support

• Free city centre parking

• Stunning city centre location with iconic cathedral view

• Complimentary tickets for various Sports venues across Worcester

Worcestershire County Cricket Club

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